Excel WBS and Gantt Chart - XLGantt How to #13 – Importing Server Data

You can use this feature when you want to see the schedule management data of the IT system running on the server on your PC.

After exporting the schedule management data to the ServerData sheet of the XLGantt file in the Server, download and open the XLGantt(Excel Gantt)file, and this data comes into the Schedule sheet.

Contents

1. Upload XLGantt file
2. Export and download
3. Server Data Import
- a) Open XLGantt file
- b) Import from the ribbon menu
※ Connecting tasks

1. Upload XLGantt file

Upload the XLGantt file (version 3.0.0 or higher) to the server once at the beginning. The “ServerData” sheet of the Excel Gantt file must exist and be configured in the following format (see attached).

2. Export and download

When the user clicks the download button on the schedule management web UI provided by the server, the data on the web UI is exported to the "ServerData" sheet of the XLGantt file uploaded to the server and downloaded to the client PC.

3. Server Data Import

a) Open XLGantt file

When the user opens the downloaded XLGantt file, the data imported from the server ("ServerData" sheet data) is automatically entered into the Schedule sheet and the schedule is updated.
However, in “Options” as shown below, “Import Data of ServerData sheet on Startup” should be selected.

b) Import from the ribbon menu

You can also import data by clicking “Import from Server” on the XLGantt ribbon menu.

It is not imported directly from the server, but the data exported from the server to the “ServerData” sheet is imported to the “Schedule” sheet.

※ Connecting tasks

If task connection information is included in the “ServerData” sheet as follows, the connection lines between tasks are displayed on the Gantt chart.

“ServerData” sheet format: ServerData_Sheet_format.xlsx

The fields of the ServerData sheet are as follows.

Field	Note
xlgantt_reserved	Do not enter. The title "xlgantt_reserved" should be entered in cell A1, and there should be no value from line 2. When the import has been completed, the results are displayed in lines 2 and 3.
project_information	Optional input Line 2: Project name Line 3: Project start date Line 4: Project finish date Line 5: Project planned %work complete Line 6: Project %work complete
xlgantt_task_connection	Optional input id;source;target;type;criticalPath id: Connector ID (numbering in order) source: xlgantt_task_id (prior task) target: xlgantt_task_id (following task) type: 0-FS, 1-FF, 2-SS, 3-SF criticalPath: 1-critical path, 0-not critical path
xlgantt_task_id	Required input numbering in order
wbs_level	Required input Enter wbs_level as a number
WBS	Optional input
Task	Required input
Note	Optional input
Start	Required input
Finish	Required input
__Memo	User Defined field (Optional input) User defined fields have two underscores in front of the field name
Calendar	Optional input
Total Work	Optional input
Planned Work	Optional input
Total Duration	Optional input
Planned Duration	Optional input
Actual Start	Optional input
Actual Finish	Optional input
Actual Total Work	Optional input
Actual Total Duration	Optional input
Weight	Optional input
Resources	Optional input
Deliverables	Optional input
Planned %Work Complete	Optional input
%Work Complete	Optional input

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Excel WBS and Gantt Chart - XLGantt